Administration Specialist – VIVA – Kuwait Telecom Company K.L.L

Job Purpose: to support administration manager and perform, coordinate, and oversee technical and office administrative work.

Job Objectives:

1. Perform difficult, complex, technical and specialized office support work which requires the exercise of independent judgment, the application of technical skills and a detailed knowledge of the activities and procedures specific to the department or unit to which assigned.

2. Manage and ensure the availability, storage and effective distribution of all office stationary to ensure an ongoing availability of related materials.

3. Explore and recommend outsourcing services that can be more cost effectively provided by subcontractors.

4. Communicate with the suppliers as per the respective SLA. 5. Source proposals from all Hotels and commercial venues for conference room bookings and business reviews at VIVA.

6. Follow up and ensure proper processing of all requests related to the remote areas in compliance with company policy.

7. Support administration activities and proper inspection of general services (cleaning services, security services, etc.) as per respective SLA to ensure internal customer satisfaction.

8. Negotiate with suppliers from a technical aspect to ensure the provision of the optimum quality of products or services provided. 9. Prepare correspondence, reports, forms, vouchers, work orders, and specialized documents related to the administration services.

10. Evaluate costs, user feedback and service standards of all administration services vendors on a quarterly basis to ensure employee satisfaction.

11. Contribute in the tenders’ evaluation process in line with the set policies and procedures.

12. Follow up with the facility stakeholders to ensure alignment of the services with the set agreements. 13. Implement HSE activities on all VIVA premises to ensure alignment of the same with the governmental requirements. Ensure availability of the necessary HSE licenses on all VIVA premises.

Job Details

Date Posted: 2017-08-03
Job Location: Kuwait
Job Role: Administration
Company Industry: Telecommunications

Preferred Candidate

Career Level: Mid Career
Nationality: Kuwait
Degree: Bachelor's degree

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