CEO Personal Assistant /Secretary – AZAD Communication

Screening telephone calls, enquiries and requests, and handling them when appropriate (external office phone line is managed by the CFAA) and welcoming the CEO’s guests;
Liaising with clients, suppliers, advisors, shareholders, intercompany directors and other staff;
Organising and maintaining the CEO’s diary and making appointments, and available time for CD(s), FC, ROM staff on a daily/weekly basis to discuss issues, problems, BD, operations and other matters (ensuring all internal staff provide daily feedback and sitreps to the CEO);
Word processing, dealing with correspondence, writing emails/letters and corporate documentations/SOP’s/policies (further information on such detailed herein), taking dictation, typing minutes and meeting reports;
Organising and attending meetings, and arranging business trips (including flights and accommodations), ensuring the CEO is well-prepared for meetings/business trips, preparing meeting agendas;
Dealing with the CEO’s incoming email, faxes and post delegating work to managers as relevant to each staff members TOR;
Designing and producing documents, briefing papers, reports and presentations;
Organisation of corporate & company entertainment, management meetings and events;
Devising and maintaining office systems, including data management, filing, etc;
Overseeing office management ensuring the CEO’s high standards are maintained;
Oversee office procurement and overhead spending as per budget;
Dealing with CEO’s personal matters including holidays, flights, banking, family, housing and other private matters;
Processing CEO’s business expenses and other administrative items.
Carry out specific projects, research and administration as required by the CEO;
Present and maintain final financial documentation, management accounts, budget and other special financial reports as may be required by the CEO from time to time;
Ensuring CEO sign off of financial presentations and management accounts prior to submission to the Board of Directors;
Oversee CTG’s IT set up and manage work of the IT Consultant and the CEO’s objectives for IT (ensuring that all is done);
Create and manage general business admin policies (including absence procedures, IT policy, etc) as requested by CEO;
Ensure (on behalf of the CEO) that a timely payroll shall be run (cash in the right company bank account, payroll computations processed by FC);
Compile Monthly Executive Report for the Group CEO’s, CFO and Chairman; and quarterly/annual/other reports for the Board of Directors;
Research relating to governance, legal, accounting and tax implications where required by the CEO and in liaison with the FC;
Manage company insurance policies (with CFO, ROM and suppliers);
Assist with the establishment of the Company’s QMS and ISO accreditations, or other accreditation bodies as the CEO deems appropriate for the company to join.

Job Details

Date Posted: 2017-08-06
Job Location: Cairo, Egypt
Job Role: Secretarial
Company Industry: Administration

Preferred Candidate

Career Level: Mid Career
Degree: Bachelor's degree

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