Executive Assistant – Manpower Middle East

This is a Contract role under Manpower ME.
The Executive Assistant would have to provide administrative support for the Head Counsel EAMEA and other leadership team members. This includes diary management, preparation of correspondence, power point presentations, expense and other reports, meeting minutes, contract management, budget management, organizing meetings, travel arrangements and other support activities.
Responsibilities:
Performs administration duties, which will involve contact and exposure to confidential materials and information
Manages schedules for Head Counsel EAMEA and other LT members; schedules meetings, travel arrangements, etc.
Contract management including uploading and liaising with various stakeholders in the organization regarding approvals, signing, and other required processes
Accountable for meeting and event planning and organization – schedules attendees, resource reservation, preparation of meeting materials, etc.Prepares meeting reports, spreadsheet reports and presentations
Prepares and/or participates in the preparation of the budget for the department
Maintains and updates departmental organization charts as changes occur in alignment with HRTimely processes external legal counsel billings, expense reports and accounts payable invoices
Ensures that performance evaluations are up to date for all direct reports of the EAMEA Head Counsel
Maintains reporting of holidays (including holiday balances), absences, out of office reasons, etc. for both Head Counsel EAMEA and other LT members, as requested
Ensures facility arrangements are made by liaising with IT, facilities and other relevant functions
Maintains up-to-date contact lists for department members
General administrative support – telephone support, photocopying, faxing, scanning and maintaining filing and archiving systems
Analyzes unit operating practices such as record keeping systems, forms, office layout, personnel requirements, creating new systems or revising established proceduresIndependently thinks of new ways to improve the day to day tasks
Adds value through understanding the work processes and resources, structure of the company and industry
Must be able to interact and communicate effectively with individuals at all levels of the organization
Knows the formal and informal departmental goals, standards, policies and procedures which may include some familiarity of other departments in the company.
Is sensitive to the interrelationship of both people and functions within the department

Job Details

Date Posted: 2017-08-03
Job Location: Dubai, United Arab Emirates
Job Role: Secretarial
Company Industry: Employment Placement Agencies/Recruiting

Preferred Candidate

Career Level: Mid Career

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