Executive Secretary – MEDIA GATE STUDIOS

– We are looking for a competent Executive Secretary to support high-ranking officials in our company.
– You will be the one to organize and maintain the executive’s schedule and assist them by performing a variety of administrative tasks.
– Executive secretaries must be quick professionals with great time-management and multitasking abilities. It is with their diligence and competence in their work that executives can focus on their managerial responsibilities without worrying for other tasks.
– The goal is to contribute to the efficiency of the overall business by ensuring all assigned administrative duties are carried on timely and efficiently.
– Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.
– Attend meetings and keep minutes
– Receive and screen phone calls and redirect them when appropriate
– Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
– Make travel arrangements for executives
– Handle confidential documents ensuring they remain secure
– Prepare invoices or financial statements and provide assistance in bookkeeping
– Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
– Maintain electronic and paper records ensuring information is organized and easily accessible
– Conduct research and prepare presentations or reports as assigned.

Job Details

Date Posted: 2017-07-15
Job Role: Administration
Company Industry: Other

Preferred Candidate

Career Level: Executive/Director
Gender: Female

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