KEY ACCOUNTABILITIES (not all-inclusive)
Provide administrative support in various HR activities in the areas of work allocated by the professional officer including on boarding of new staff members in compliance with relevant processes and procedures, ensure staff members are well informed about their contract modalities, entitlements and benefits.
Check and maintain personnel files for all staff, ensuring all documentation is complete;
maintain and update confidential personnel information and documents, and ensure relevant documents are kept in their respective files
Assist the HR team in monitoring and maintaining the contractual status of all staff to ensure the timely preparation and issuance of contract renewals and personnel action forms
Monitoring the staff attendance, and assist in creating the monthly attendance report
Provide assistance in payroll:
-follow up with staff members on their attendance sheets
– assist in overtime / deductions calculations
-compile the data in the attendance sheet and review against the attendance sheets
Draft various HR documentation required for the specific area of work (e.g. employment contracts, HR letters, Visa letters, training-related documents, etc.) ensuring accuracy and meeting established deadlines
Provide support in the recruitment process:
– Assist in drafting vacancy announcements
-Handling all logistics for the exams & interviews,
-Coordinating interviews, exams appointments, update the applicants on their status, … etc
– Assist in the first screening of CVs
Provide assistance and respond to staff queries, follow up on actions, to ensure consistent and high quality HR services are delivered to staff
Follow up and assist staff members and supervisors to finalize and submit the performance evaluations on a timely manner.
perform other duties as required
OTHER SPECIFIC JOB REQUIREMENTS
Proficient in the use of office equipment and computer software packages, such as Microsoft Word.
Knowledge of work routines and methods in order to complete processes under minimal supervision.
Uses tact and courtesy to give and receive information to a wide range of individuals.
Ability to identify data discrepancies and rectify problems requiring attention.
Ability to offer guidance or basic on-the-job training to more junior staff
|Job Location:||Cairo, Egypt|
|Job Role:||Human Resources and Recruitment|
|Company Industry:||Community/Social Services/and Nonprofit|
|Career Level:||Mid Career|