Office Services & Security Manager (OSSM) – Arabian Petroleum Supply Company

1. BASIC FUNCTION AND SCOPE :

Directs, controls and supervises the provision and operation of general support services at the Head Office. Includes general office services, such as telephone and fax, stationery and office supply, and the scheduling and control of light-duty and other forms of employees’ transportation. Directs and controls janitorial activities and other services provided in-house or contracted out. Also plans and controls office and L.O.B.P. security provided in-house and contracted out.

2. WORK PERFORMED :

 Supervises the activities of assigned personnel in the Office Services Unit. Performs supervisory duties and exercises financial authority at the level established by management for the position.

 Directs and controls transport activities covering allocation of drivers and vehicles as well as the care of transport vehicles. Checks that all vehicles are in good condition and follow up on their maintenance and registration. Ensures proper record keeping of all matters relating to transport such as oil changes, repairs and fueling and approves time schedules for drivers as required. Also monitors and coordinates arrangements for rented or contracted vehicles and/or drivers when used.

 Plan and direct the provision of security for the Administration Building, LOBP, Riyadh, Dammam and APSCO's Airports Stations. Liaising with contractor over schedules and coverage.

 Manages the provision of general office services including communication system, switchboard operator/reception and in -house or contracted gardening activities, office boy & cleaning services for the Administration Building, LOBP, Riyadh, Dammam, Alireza Tower offices and King Abdul Aziz Int'l Airport (KAIA).

 Supervises the provision of office equipment’s maintenance. Monitors the periodic services of all office equipment’s by the contractor and ensure that all equipment’s are in good working condition at all time.

 Checks the proper distribution and registration of incoming and outgoing mail and develops procedures and systems for handling mail efficiently and effectively.

 Checks telephone, mail and fax statements against records for accuracy and ensures that all telephone and fax machines are working properly.

 Directs the provision of a refreshment services for office staff. Includes coordinating service for staff and management offices and inspecting coffee preparation areas to ensure proper hygiene. Also ensures the provision of required rest room towels, toilet paper, soaps, etc. Reviews stocks of commissary and rest room consumables, estimates needs and raises requisitions for replenishment.

 Carries out other similar or related duties, such as ensuring the maintenance of all unit files, records and forms, following up on requisitions, preparing monthly statistics on unit activities (purchase, number of maintenance requests, status, number of office moves, etc.), assisting supervisor with estimating future expenditure for services, unit manpower and supplies and equipment to include into department budget and arranging for outside printing.

Job Details

Date Posted: 2017-07-27
Job Location: Jeddah , Saudi Arabia
Job Role: Security
Company Industry: Aviation/Marine Refueling

Preferred Candidate

Career Level: Mid Career
Gender: Male
Nationality: Saudi Arabia
Degree: Bachelor's degree

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