Project Manager – WASH – ACTED

The Project Managers responsibilities include:
1. General responsibilities:
1.1. To assist the program manager in the design and implementation of projects;
1.2. To prepare and participate in internal and external meetings, taking the minutes of these meetings, if necessary;
1.3. To prepare documents that relate to program operations for external actors that include: sub-contractors; contact points for distribution locations; and municipal and governorate leaders;
1.4. Develop detailed work-plans and project implementation tools to track project progress, expenditures and staff allocation;
1.5. Liaise with support departments to ensure good coordination between all involved in achieving project outputs (HR, logistics, finance, security);
1.6. Monitor the quality of program outputs to ensure objectives and outcomes are achieved, and make recommendations to improve project quality;
1.7. Provide technical advice on any WASH activities;
1.8. Assist the Program Manager in the preparation of administrative/program documents and reports, and in the smooth running of project coordination meetings;
1.9. Translate and prepare electronic versions of specified program documents;
1.10. Work with logistics to ensure procurement is carried-out in an appropriate and timely fashion;
1.11. Prepare and check the quality and accuracy of all documents submitted by the field staff (beneficiary lists, reports, analysis, forms etc.) and ensure they are correctly filed;
1.12. Ensure activities are executed as per the monthly activity workplans, updating workplans with field staff and contractors and reporting to the program Manager / area coordinator.
1.13. Travel to the field regularly as dictated by the needs of the project
1.14. Work additional hours and some weekends as dictated by the demands of the project
2. Data Management and Reporting
2.1. Produce monthly and weekly activity reports through liaising with field staff;
2.2. Work with the data team to: ensure efficient and accurate management of field data; correctly analyze and format data into reports for submission to the Program Manager;
2.3. Collect photos of program implementation and ensure that donor visibility is respected;
2.4. Process data and information from the field;
2.5. Prepare all other reports upon request from the Program Manager;
2.6. Work with AMEU to ensure the drafting of high quality assessment tools and terms of reference
3. Team Management
3.1. Frequent and transparent communication with Program Manager regarding staff and team dynamics.
3.2. In consultation with the Program Manager, recruit, interview and select staff and/or volunteers with appropriate skills for the project activities
3.3. Manage project staff and/or volunteers according to the established policies and practices of the organization, including through regular evaluations, drafting of job descriptions etc.
3.4. Maintain open dialogue with all team members, and treat all staff in a respectful way
4. Security management
4.1. The Project Manager contributes to the security management of his/her team and is responsible for knowing the location of all teams at any point in time, maintaining regular communication with the team when in the field and ensuring that all security rules are known and respected by all in the team when implementing program activities
4.2. The Project Manager is responsible for reporting incidents to security focal points and Coordination.
4.3. The Project Manager is responsible for raising awareness on and implementing ACTED security and evacuation plans
5. Filing and Other Tasks
5.1. Organize, maintain and update the hard and soft filing system for the project (reports, list of participants, training modules, villages profiles, etc);
To perform other duties as requested by the Program Manager or Area Coordination.

Job Details

Date Posted: 2017-07-11
Job Location: Mafraq, Jordan
Job Role: Support Services
Company Industry: Other

Preferred Candidate

Career Level: Management
Degree: Bachelor's degree

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