Senior Admin and Travel Officer – International Relief and Development

• Organizing the airport pick-ups and drops by working closely with Fleet Officer.
• Arrange flight bookings and hotel reservations for IRD Jordan, HQ staff, and Field Offices as requested, and provide logistical support for them during travel both within and outside Jordan by organizing it with the Fleet Officer.
• Coordinate with other field offices with logistics assistance for expats traveling.
• Communicate and connect with suppliers for office supplies offers related to office supplies.
• Require any office/kitchen/stationary equipment and supplies needed and keep the daily/weekly tracks for it
• Receive invoices and preparing payment requests, such as PRF’s, POs, GRRs, petty cash liquidation mainly for office and kitchen supplies (for Amman and Za’atari Camp) for office supplies, stationary and kitchen supplies.
• Ensure office maintenance is completed as per the required standards.
• Follow up on cleaning services for office.
• Communicate with courier companies for shipping/receiving documents and packages.
• Responsible for meeting room bookings whether for IRD meetings, senior and general staff meeting, interview, or bids and tendering purposes, or simply for program staff meeting.
• Coordinating with the Receptionist to ensure that all admin related office needs are met in a timely and efficient manner.
• Distribute faxes.
• Opens, sorts, and distributes incoming mail, and collects, seals, and stamps outgoing mail.
• Assist receptionist and help him/her with the visitors’ issues and instructions.
• Circulate general internal emails for IRD staff, on general office issues.
• Maintain and update logs related to SIM cads, expat and staff contact list lists…etc.
• Receive and distribute post office mails and follow up with the PO Box.
• Performs other activities and responsibilities from time to time as directed.

Job Details

Date Posted: 2017-07-27
Job Location: Amman, Jordan
Job Role: Administration
Company Industry: Community/Social Services/and Nonprofit

Preferred Candidate

Career Level: Mid Career
Degree: Bachelor's degree

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