Accountant,administrative , and procurement specialist – Palestine Children Relief Fund

Job Objectives:

Founded in 1992, the mission of the PCRF is to provide medical care for sick and injured children, regardless of their nationality or religion. We do this by sending children abroad free care, sponsoring volunteer medical teams to provide care for children and training for local medical personnel, as well as running humanitarian and developmental projects. For more information, please visit:

The Accountant is responsible for daily accounting and procurement and contract operations including overseeing deposits, payments, funds transfers, account analysis / reconciliation and management of all related documents, oversee and manage all the office procurement actions, Utilizing appropriate accounting control procedures, the Accountant maintains records of all financial transactions.



All payments are made before due dates
Confirm all supporting documents before processing payments according to auditing requirements and applicable laws and regulations .
All payments are allocated correctly
PCRF’s monthly payroll processing including review of bonus and payment calculations and compliance with applicable income tax laws .
Supervision and backup for the PCRF’s accounts payable function to ensure all payments are made timely and applied to the correct general ledger accounts.
Correct and Accurate recording of receipts and Donations.
Correct and accurate recording of advance payments and petty cash , and ensuring the implementation of the related internal controls .

Financial Management & Reporting

Provide to VPF and CD Revenue & Expense reports by program, region and specialty each month.
Summarizes financial status by collecting information; preparing statement of financial position, profit and loss statement, and other reports.
Maintains accounting controls by preparing and recommending policies and procedures.
Reconciles financial discrepancies by collecting and analyzing account information.
Prepares special financial reports by collecting, analyzing, and summarizing account information and trends.
Provide Accounts Payable aging reports and A/P reconciliation with vendors on quarterly basis.
Provide Reports for programs, missions, etc. to VPF and CD within 2-business day of request.
Provide Complete, Balanced and Adjusted Trial Balance on Quarterly basis .

Procurement Responsibilities

Oversee and manage the purchasing of services, materials in compliance with PCRF rules, regulations, policies and best procurement practices.
Conducts market research to obtain the list of potential vendors and the estimated prices and help in obtaining detailed specifications and quantities before issuing bids.
Assist in the preparation of advertisement, Request for Quotation/Proposals, request for Price offers and co-ordination of their timely dispatch by hand ,email or fax.
Prepare price analysis and contracts .
Manage and oversee all PCRF ongoing tasks and projects.
Assist in negotiations with vendors and suppliers when needed.
Follow up all the ongoing contracts ,tracking their deadlines and issue time and cost modifications when needed
Interaction with suppliers on a daily basis to resolve contractual issues and gather invoices and supporting documents.
Maintain appropriate filing system (soft and hard copies) to ensure that procurement process, decision, and contractual agreements are accurately documented for accountability and audit purpose.


Provide documents to auditors as requested
Oversee all document requests
Provide items to external auditor upon request
Maintain communication with external auditor to ensure timely completion
Provide breakdown of functional expenses
Compliance with Jordanian applicable laws , Regulations and Governmental audits requirements
Oversee quarterly counts of all fixed assets

Office/Administrative Responsibilities
Opening/Closing office daily
Organizing and coordinating local logistics in line with processes and procedures
Manage all administrative tasks, such as filing, photocopying, mail etc.
Maintain office equipment and utilities
Maintain Office Records
Design filing system and ensure that filing systems are maintained and up to date
Ensure protection and security of files and records
Manage effective transfer of files and records
Ensure personnel files are up to date
Audit program and project files routinely and follow up with coordinators accordingly
Maintain and replenish inventory – this includes printed materials and supplies
Assist with meetings when required

Job Details

Posted Date: 2018-06-26
Job Location: Amman, Jordan
Job Role: Accounting and Auditing
Company Industry: Healthcare, other

Preferred Candidate

Career Level: Entry Level
Degree: Bachelor's degree

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