Admin Assistant – ASTAD Project Management

Administrative Support:
 Review and process all staff requests assigned by the management for all related administrative services such as letter drafting, leave processing etc to facilitate effective personnel administration.
 Prepare letters and other correspondence to external bodies on behalf of company employees as per prevailing policies and procedures in order to facilitate all necessary documentation are processed in a timely, accurate and efficient manner.
 Dispatch incoming correspondence related to assigned tasks.
 Track the signing and dispatch of all outgoing correspondence related to assigned tasks.
 Prepare tracking logs and spread sheets as instructed by management.
 Manage records and archives related to projects and assigned tasks as per departmental and corporate document control procedures.
 Maintain and regularly update records on corporate database systems and applications.
 Carry out minor translation of English to Arabic or vice versa when preparing letters addressed to outside parties.
 Establish, maintain records, handle photocopying and filing and arrange for the efficient operation of office equipment to support the effective functioning of the unit
Continuous Improvement:
 Contribute to the identification of opportunities for continuous improvement of administrative systems, processes and practices taking into account ‘international leading practice’, improvement of business processes, cost reduction and productivity improvement.
Policies, Systems, Processes & Procedures:
 Follow all relevant departmental policies, processes, standard operating procedures and instructions so that work is carried out in a controlled and consistent manner.
Statements and Reports:
 Assist in the preparation of timely and accurate departmental statements and reports to meet ASTAD and department requirements, policies and standards.
Quality, Health, Safety, & Environment:
 Ensure all relevant quality, health, safety and environmental procedures, instructions and controls are adhered to so that the safety of employees, quality of products/services and environmental compliance can be guaranteed.
Related Assignments:
 Perform other related duties or assignments as directed.

Job Details

Date Posted: 2018-01-02
Job Location: Doha, Qatar
Job Role: Secretarial
Company Industry: Consulting Services

Preferred Candidate

Career Level: Mid Career

التقدم للوظيفة الان

Admin Assistant – ASTAD Project Management

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