Administrative Assistant-CPD – Weill Cornell Medicine-Qatar

Position Summary
Under the guidance of the Director for Continuing Professional Development (CPD), provides administrative support services for the division by completing administrative and organizational tasks for ongoing and project related activities.
Job Responsibilities
• Maintains electronic calendars and arranges meetings (including scheduling rooms and videoconferences, compiling agendas and materials). Records and transcribes minutes of meetings when required
• Provides word-processing, spreadsheet and presentation software services including drafting routine correspondence, as well as drafting, editing and formatting a variety of documents such as travel itineraries
• Manages the office electronic and paper filing system, photocopies, and performs other daily tasks such as screening, logging and prioritizing incoming telephone calls, mail and e-mail, creating division SARFs and ITS tickets.
• Plans and organizes travel arrangements for the division including liaising with the Human Resources department in Doha and the WCM-Q Office in NY to coordinate flights, hotel room reservations and ground transportation for educational or business purposes
• Assists with the preparation and logistical coordination of events and activities relating to the CPD division
• Assists faculty or staff from other divisions with any queries relating to the CPD division, either by providing information based on own knowledge or directing the query to other staff or faculty as appropriate
• Orders and maintains appropriate inventories of office supplies, booklets, brochures and other CPD division related material
• As required, initiates shopping carts relating to the activities of the division ensuring compliance with financial polices and procedures. Assists with the review and coordination of the payment of invoices and reimbursement of business related expenses
• Maintains confidentiality of information and performs other job related duties as required

Job Details

Date Posted: 2017-12-21
Job Location: Doha, Qatar
Job Role: Administration
Company Industry: Education, Training, and Library

Preferred Candidate

Career Level: Mid Career

التقدم للوظيفة الان

Administrative Assistant-CPD – Weill Cornell Medicine-Qatar

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