• Performs varied administrative and general office duties for an academic or administrative department.

• Organizes and expedites flow of work through supervisor's office and/or administrative department. Initiates follow-up action.

• Serves as resource to others on departmental and university procedures or in the resolution of moderate to complex problems or issues.

• Interacts with university offices and/or supervisor's subordinates to facilitate communications and information exchange.

• Composes and produces a variety of business correspondence, reports, confidential documents and/or forms, and related materials or guides the work of other staff who produce these materials.

• Reviews and signs, as authorized.

• Ensures confidentiality and controls access to sensitive information such as faculty or staff personnel files.

• Coordinates department public relations functions, as assigned, such as special events, conferences, seminars, etc.

• Arranges with vendors for sites, facilities, catering, guest accommodations, etc.

• Coordinates production and/or distribution of promotional materials.

• Assists in contracts and grants administration. Monitors budgets, prepares and submits reports.

• Interacts with university contract administrators and funding agency officers to provide information, resolve problems and coordinate on-site visits.

• Researches and gathers data for departmental reports. Conducts preliminary analysis of data. Recommends report content and format to display findings most effectively.

• Maintains and modifies the school's or department's website including content, graphical and multimedia displays and communications.

• Gathers feedback for website improvement and enhancement. Tests, maintains and ensures functionality of links.

• Monitors website for consistency, cross-referencing and compliance with university standards for website content and development.

• Assists in budget preparation by gathering historical data in a limited area, such as materials and supplies or salaries.

• Tracks and monitors assigned budget expenditures and/or special actions and reports on variances.

• Provides projections, as requested.

• Screens and prioritizes incoming calls, determining what contact or action is required for satisfactory disposition.

• Responds to inquiries or requests for information or refers to supervisor, as appropriate.

• Maintains unit or departmental database and related records. Enters and/or verifies database transactions.

• Provides technical support and design of enhancements.

• Assists in maintaining office equipment and purchases.

• Provides guidance and direction to staff and/or student workers, as assigned. Schedules, assigns or prioritizes workloads. Sets appropriate deadlines.

Job Details

Posted Date: 2018-04-08
Job Location: Doha, Qatar
Job Role: Secretarial
Company Industry: Administration; Customer Service; Secretarial

Preferred Candidate

Career Level: Entry Level
Nationality: Qatar
Degree: Bachelor's degree

التقدم للوظيفة الان

أنشئ سيرتك الذاتية الآن و تواصل على الفور مع أكبر و أفضل الشركات اون لاين. إنشاء سيرتك الذاتية على موقع المازن.كوم هي الوسيلة الأكثر فعالية والأسرع للحصول على الوظيفة ADMINISTRATIVE COORDINATOR – Qatar University بكل سهولة الان مجانا.

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