Capital HR/Admin Assistant – ACTED

HR&Admin Assistant is responsible for assisting the HR Officer on staff management, recruitment, filing and training organization in-country.
Human Resources Management
National Staff:
 Management of staff in Capital Office & ACTED bases in country level.
 Management of public holidays & keeping informed all bases/staff (national).
 Control & checking attendance sheet of staff and arrangement of monthly (Titanic) report for salary payments;
 Ensure on time arrival and departure time of staff in Capital office with strong monitoring of attendance sheet;
 Ensure all staff have comprehensive ToRs;
 Follow up of staff appraisal form with relevant department managers;
 Management of Award and or disciplinary action to staff as per ACTED HR Manual Supervised by HRM & after approval of Country Director;
 Management/Follow up of staff leaves – supervise his/her team to provide necessary forms for staff, while needed;
 All Social Security/Insurance registration documents with insurance company will be followed by the Capital HR&Admin Assistant and letters and contract to be signed by Administrator
National Staff Recruitment's:
 Prepare vacancy announcements for National staff.
 Cross check with Finance to ensure budget is available for new recruitments;
 Ensure that ToRs are prepared by line manager prior to release the vacancy announcement;
 Ensure that all CVs will be reviewed by “Recruitment Committee” prior short listing;
 Prepare a comprehensive/clear short list for successful candidates to attend for Interview(s)
 Ensure to. collect all necessary documents of applicants as indicated in ACTED HR Manual;
 Ensure to check successful candidate “Reference Check” prior to offer the position;
 Draft employment contract for staff and collect all information required for contract. (ID card, photos, identification information, “recruitment package” etc.)
Filing:
 Develop an Standard filing map, matching soft copy filling and hard copies. (HR Titanic/Social Security/insurance/CVs…)
Personal Folders:
 Create/Maintenance thorough personal folders system for both, National & International staff;
 Ensure to follows staff personal folder relevant documents on 1st week of N+ month from field and capital;
 Ensure that the personal folder database have been updated on regular basis;

Job Details

Date Posted: 2017-09-30
Job Location: Amman, Jordan
Job Role: Human Resources and Recruitment
Company Industry: Community/Social Services/and Nonprofit
Monthly Salary: US $1,000

Preferred Candidate

Career Level: Entry Level
Nationality: Jordan

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