Chairman assistant – Tabarak Developments

1- Preparing, improving, and applying an integrated office management system as follows:
a- Database for internal and external contacts, including travel and hotel booking agencies inside and outside Egypt.
b- System for handling incoming and outgoing post and internal correspondences.
c- System for archiving
d- Complete integrated information database for offers and tenders
2- Creating reports for handled incoming/outgoing calls throughout the working day with the results and actions taken for each call, and following up the instructions regarding these calls
3- Updating the agenda for manager’s appointments and a follow up calendar/reminder tool for confirmation/cancellation updates
4- Arranging and booking business meetings and trips (conference arrangements, flight and hotel reservations inside and outside Egypt)
5- Creating an identity for manager’s memos and making the required English/Arabic translation for all correspondences (internal memos, emails, letters, offers and tender, etc.)
6- Handling all requirements for meetings and committees through the following
a- Meeting preparation: meeting topic, head of the meeting, attendees, preparing invitations, meeting agendas
b- During the meeting: taking meeting minutes
c- After the meeting: copying meeting summary to attendees and following up the actions needed
d- Arranging, attending, and following committees meetings
7- Welcoming visitors, and handling PR tasks, and contacting stationaries for office supplies

Job Details

Posted Date: 2018-05-02
Job Location: Cairo, Egypt
Job Role: Secretarial
Company Industry: Real Estate

Preferred Candidate

Career Level: Mid Career
Gender: Male
Nationality: Egypt
Degree: Bachelor's degree

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