Executive Secretary – Al Babtain Group

To provide high level of secretarial support to head of department, perform routine clerical and administrative functions such as drafting mails & letters, addressing calls & inquiries, handling correspondences, calendar management, organizing tasks and filing documents. Maintain confidentiality, a good understanding business vocabulary, and strictly follow organization’s policies & procedures.
• Conduct administration tasks for the department staff on behalf of GM
• Arrange schedule and manage calendar of the GM to efficiently plan & execute meetings, conferences, travel, etc.
• Facilitate smooth communications within internal departments & personnel and as well with external parties such as media, customers, and the public.
• Gather, compile, verify, and analyze information in documents such as memos, letters, and minutes of meetings, reports, newsletters and presentations for the GM’s use and distribute, circulate to the concerns accordingly.
• Prepare and review documents & presentations, and ensure that company format policies are followed, and recommend revisions if any.
• Ensure availability of office stationary and required materials are in place during any events.
• Operate office equipment and computers, and proficiently use MS applications.
• Answer phone calls and inquiries, take messages, and responding to incoming correspondences.
• Maintain confidentiality of information.
• Set up and maintain proper filing systems and up to date records.
• Monitor basic expenditures & manage petty cash.

Job Details

Date Posted: 2017-12-04
Job Location: Al Kuwait, Kuwait
Job Role: Secretarial
Company Industry: Automotive

Preferred Candidate

Career Level: Mid Career
Gender: Female
Nationality: United Arab Emirates; Bahrain; Djibouti; Algeria; Egypt; Iraq; Jordan; Comoros; Kuwait; Lebanon; Libya; Morocco; Mauritania; Oman; Palestine; Qatar; Saudi Arabia; Sudan; Somalia; Syria; Tunisia; Yemen
Degree: Diploma

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