Executive Secretary – BEAM

Responsible for supporting high-level executives and management or entire departments. Provides administrative support and performs numerous duties, including scheduling, writing correspondence, emailing, handling visitors, routing callers, and answering questions and requests.
Primary responsibilities
– Provide administrative and clerical support to departments or individuals.
– Schedule meetings and arrange conference rooms.
– Alert manager about cancelations or new meetings.
– Manage travel and schedule.
– Handle information requests.
– Prepare correspondence and stuff mail into envelopes.
– Arrange for outgoing mail and packages to be picked up.
– Prepare statistical reports.
– Manage spreadsheets.
– Greet and receive visitor.
– Prepare confidential and sensitive documents.
– Coordinates office management activities.
– Determine matters of top priority and handle accordingly.
– Prepare agenda for meetings.
– Takes and transcribes dictation.
– Helps prepare office budget.
– Plans events and volunteer activities.
– Maintain office procedures.
– Coordinate travel arrangements; prepares itineraries; prepares, compiles and maintains travel vouchers and records.
– Operate office equipment, such as photocopy machine and scanner.
– Coordinate committees and task forces.
– Relay directives, instructions and assignment to executives.
– Receive and relay telephone messages.
– Direct the general public to the appropriate staff member.
– Maintain hard copy and electronic filing system.

Job Details

Date Posted: 2017-10-12
Job Location: Dubai, United Arab Emirates
Job Role: Secretarial
Company Industry: Education, Training, and Library

Preferred Candidate

Career Level: Mid Career

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