Executive Secretary – beautique cosmetics intl.

administrator who tends to look after a team, a Executive Secretary typically carries out administrative work on behalf of managing director

The role of an Executive Secretary is to free an executive’s time from organizing and administrative tasks so that they can spend maximum time on strategic tasks. Responsibilities typically include:

• acting as a first point of contact: dealing with correspondence and phone calls
• managing diaries and organizing meetings and appointments, often controlling access to the managing director
• booking and arranging travel, transport and accommodation
• organizing events and conferences
• reminding the managing director of important tasks and deadlines
• typing, compiling and preparing reports, presentations and correspondence
• managing databases and filing systems
• implementing and maintaining procedures/administrative systems
• liaising with staff, suppliers and clients
• collating and filing expenses
• miscellaneous tasks to support managing director , which will vary according to the sector and to the manager’s remit, eg completing some corporate governance reporting (to ensure that the business is being run properly and complying with legislation and regulations) or conducting research
• Collecting all the reports on behalf of the management
• Coordinating for the manager with the other departments
• Having a daily schedule prepared for the manager before they arrive in office
• Running personal errands for the manager if required

Job Details

Date Posted: 2018-01-10
Job Location: Al Kuwait, Kuwait
Job Role: Management
Company Industry: Construction/Civil Engineering

Preferred Candidate

Career Level: Mid Career
Gender: Female
Nationality: United Arab Emirates; Bahrain; Djibouti; Algeria; Egypt; Iraq; Jordan; Comoros; Kuwait; Lebanon; Libya; Morocco; Mauritania; Oman; Palestine; Qatar; Saudi Arabia; Sudan; Somalia; Syria; Tunisia; Yemen
Degree: Bachelor's degree

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