Executive Secretary (Female Only)

Job Summary

Provide personal administrative support to Executive Manager. Duties include general clerical, receptionist and project based work. Project a professional company image through in-person and phone interaction.

Roles & Responsibilities

1 Prepare correspondence, reports, and materials for publications and presentations.

2 Setup travel arrangements.

3 Setup accommodation and entertainment arrangements for company visitors.

4 Maintain Executives calendar

5 Prepare and maintain executive’s expense report.

6 Setup and coordinate meetings and conferences

7 Create, transcribe, and distribute meeting agendas and minutes.

8 Answer telephones and handle in appropriate manner.

9 Meet and greet clients and visitors.

10 Perform general clerical duties to include but not limited to: photocopying, faxing, mailing…)

11 Maintain hard copy and electronic filing system.

12 Sign for UPS/Fed Ex/Airborne packages.

13 Maintain office furniture and supplies

14 Coordinate project-based work.

15 Supervise support staff (if any).

16 Perform other duties as assigned.

Job Details

Date Posted: 2017-11-15
Job Location: Jeddah , Saudi Arabia
Job Role: Secretarial
Company Industry: Technical/Maintenance

Preferred Candidate

Career Level: Mid Career
Gender: Female
Nationality: Saudi Arabia

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