Field Coordiantor – Azraq camp – ACTED

The Field coordinator is responsible for representing ACTED`s interests in Azraq with local authorities, donors, beneficiary communities and other key stakeholders. The Field Coordinator is member of the senior management team and works to ensure program quality and operational implementation, as well as growth where appropriate and feasible, and strong representation. The Field Coordinator directly supervises Project Managers ensuring that projects and programs address beneficiary needs and are implemented according to ACTED’s global strategy, donor guidelines, approved work plans and budgets The Field Coordinator also oversees day-to-day operations and security in the respective area.

1. Contribute to the development and application of the ACTED country strategy at area level and ensure ACTED representation and positive relationship building in the area of activity.
2. Facilitate the creation of an enabling and productive working environment through internal communication and coordination at area level
3. Ensure the timely and quality implementation of projects in the area of operation
4. Anticipate and mitigate risks ensuring operations in the area are compliant with ACTED finance, logistics, administration/HR, transparency and security (FLATS) procedures
5. Support the timely and quality implementation of projects in the area of operation
6. Anticipate and mitigate risks ensuring operations in the area are compliant with ACTED finance, logistics, administration/HR, transparency and security (FLATS) procedures.


1. Positioning
1.1. Context analysis: Ensure ACTED has an up-to-date understanding of the area’s socio-economic situation, trends, needs and gaps, and who does what and where (3W)
1.2. Strategy Implementation: Take a lead role in implemeting ACTED’s coutry program strategy in the area identifying strategic opportunities for expanding ACTED’s work in the area, and in particular.

1.3. Networking, positioning and general representation:
a) Participate in donor meetings at area level and communicate relevant information to the Country Director and other relevant staff;
b) Establish, maintain and improve active and regular working relationships with other NGOs, UN agencies, clusters, working groups, consortia, etc. at area level ensuring maximum visibility of ACTED
c) Establish, maintain, and improve active and regular working relationships with local authorities and where necessary non-state actors and obtain required authorizations and buy-in for ACTED’s activities at area level
d) Ensure ACTED is represented in key clusters, working groups, NGO coordination bodies, etc. at area level
1.4. Proposal development
a) Lead assessment(s) at area level to ensure proposals are relevant
b) Support the Project Development Department in proposal conceptualisation (problem statement, logframe) within the framework of the country, regional and global strategy
c) Contribute to budget design ensure budget needs at area level have been taken into consideration
1.5. Advocacy: Contribute to drafting issues papers, advocacy notes, press releases on relevant humanitarian and development issues in the area of operation
1.6. Promotion of ACTED network: Keep abreast with and contribute to ACTED’s global initiatives and global trends, in particular Impact (REACH, Agora), Convergences and Oxus

2. Management and Internal Coordination
2.1. Staff Management
a) Ensure that all staff in the area understand and are able to perform their roles and responsibilities related to area operations and link with the capital Head of Departments
b) Promote team building, productivity and staff welfare
c) Mentor and support the team to build capacities, and improve efficiency and performance, and follow career management
d) Manage interpersonal conflicts among staff at area level
2.2. Internal Coordination
a) Facilitate interdepartmental communication and information sharing for a positive working environment
b) Ensure implementation of ACTED coordination mechanism at area level (WAM, MAR, FLAT meeting, etc.)

3. Project Implementation Follow-up
3.1. Project Implementation Tracking
a) Supervise Project Managers in the area and provide support to project implementation through trouble shooting and eliminating blocking points
b) Monitor output achievement, cash burn rates and ensure a time completion of projects through review of PMFs, BFUs and project reports.

3.2. Project Quality Control
a) Ensure the application of a practical field based M&E system/plan for each project
b) Conduct frequent field visits to project sites to assess activities and ensure efficient use of resources
c) Advise Project Managers to adapt projects according to monitoring and evaluation findings
d) Ensure beneficiary feedback mechanisms are in place
e) Ensure capitalisation of best practices and lessons learnt for projects in the area of operations.
3.3. Partner Management
a) Identify potential local partners in the area based on an assessment of complementarity and added value
b) Provide support to partners in project implementation and ensure timely and qualitative implementation of projects by partners in line with ACTED and donor requirements.

4. FLATS Management
4.1. Finance Management
a) Control project budgets at area level to avoid under/over spending
b) Ensure accurate budget forecasting and efficient cash flow management
c) Ensure timely and accurate area finance TITANIC reporting
4.2. Logistics & IT Management
a) Ensure timely procurement and adherence to rules of origin and nationality at area level
b) Ensure quality supply management at area level
c) Ensure proper asset management at area level and enforce asset investment policy
d) Ensure proper stock management at area level
e) Ensure proper IT systems, data back-up and protection from malware at area level
f) Ensure sufficient and reliable means of communication at area level
g) Ensure timely and accurate area logistics TITANIC reporting
4.3. Administration and HR Management
a) Ensure transparent and timely recruitment of national staff and contribute to international staff recruitment upon capital request
b) Proactively adapt the staffing structure to needs and funding
c) Ensure regular performance appraisal and career management for staff at area level
d) Ensure timely and accurate area HR TITANIC reporting
e) Ensure timely exit forms
4.4. Transparency/Compliance Management
a) Minimize risk of fraud and corruption by ensuring adherence to ACTED FLATS procedures
b) Ensure that staff is aware of ACTED’s transparency and whistle blowing policy
4.5. Security Management
a) Analyse the security context at area level and in close collaboration with the Country Security Manager contribute to defining, analysing and evaluating risks
b) Engage with relevant key stakeholders at area level to ensure access and support of interventions
c) Address security and safety risks by implementing standard operating procedures defined for the area
d) Ensure the offices and houses conform to recommended security, health and safety standards.

Job Details

Date Posted: 2018-01-21
Job Location: Zarqa, Jordan
Job Role: Management
Company Industry: Community/Social Services/and Nonprofit

Preferred Candidate

Career Level: Management

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Field Coordiantor – Azraq camp – ACTED

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