Liaison/Administration Assistant – ACTED

Liaison Activities:
_ Prepare letters for Embassies and other relevant Gov. Offices for various purposes (Visa request, Work permit request, Registration, travel permit, taxes etc.)
_ Fix appointments for ACTED senior management staff with authorities as per requirements;
_ Share any updated legislation, law and policies released by country authorities with Head of Mission & Senior Management staff;
_ Book accommodation for staff when there are no available rooms in ACTED guest houses.
_ Regular communication with ACTED HQ (Hub Officer) regarding (travel of all international staff, visa request and legal issues linked with HQ);
_ Update the visa follow up table and ensure that all International staff have updated visa
_ To be Social Security focal point and ensure that all staff added.
Administrative Support:
_ Follow up monthly payment for office and GH electricity, water supply, Internet and telephones
_ Assist Country HR/Admin Manager when organize seminars, conference, work shop etc;
_ Update Premises Follow up table.
_ Mange ACTED guest houses and their needs. such as maintenance
_ Create new personal folders for new National and International staff;
_ Update Personal Folder & Personal Folder Database on regular bases & ensure the accuracy of data;
_ Follow with field to collect staff personal folders missing documents;
_ Make/laminate ID cards staff;
_ Update leaves follow up table for all staff;
_ Support HR Department if needed.

Job Details

Date Posted: 2017-12-05
Job Location: Amman, Jordan
Job Role: Administration
Company Industry: Community/Social Services/and Nonprofit
Monthly Salary: US $1,000

Preferred Candidate

Career Level: Entry Level
Degree: Bachelor's degree

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Liaison/Administration Assistant – ACTED

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