Office Secretary

Position Objectives
The Office Secretary provides personal administrative support to management and the company through conducting and organizing administrative duties and activities including receiving and handling information.
Key Responsibilities
• Prepares, copies, files and distributes correspondence, data and reports
• Enters data into company management information systems
• Maintains office filing systems and assists with archiving files and records
• Process incoming and outgoing company mail as assigned and produce monthly reports from postage equipment
• Receives, sorts and distributes departmental mail
• Greets Business Office visitors, answers telephones and schedules appointments
• Makes conference and travel arrangements as directed
• Prepares purchase orders, check requests and travel forms as directed and tracks goods or services ordered
• Coordinates special projects or research tasks as needed
• Prepares and monitors certain monthly invoices for approval
• Tabulates data and prepares charts and graphs as directed
• Uses company computer software programs to perform tasks including writing letters and memos, maintaining a daily calendar and task list, and creating and maintaining spreadsheets and databases
• Interacts with staff, business partners, vendors, suppliers and the general public while performing various tasks
• Follows Business Office procedures and company policies and procedures
• Maintains confidentiality of data
• Performs other tasks related to the job title

Job Details

Date Posted: 2017-11-21
Job Location: Doha, Qatar
Job Role: Secretarial
Company Industry: Real Estate

Preferred Candidate

Career Level: Entry Level
Gender: Female
Nationality: United Arab Emirates; Bahrain; Djibouti; Algeria; Egypt; India; Iraq; Jordan; Comoros; Kuwait; Lebanon; Sri Lanka; Libya; Morocco; Mauritania; Oman; Philippines; Palestine; Qatar; Saudi Arabia; Sudan; Somalia; Syria; Tunisia; Yemen
Degree: Bachelor's degree

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