Partnerships Assistant – IRC International Rescue committee

The International Rescue Committee responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, IRC offers life-saving care and life-changing assistance to refugees forced to flee from war or disaster. At work today in more than 40 countries and in 22 U.S. cities, IRC restores safety, dignity and hope to millions who are uprooted by conflict or disaster. IRC leads the way from harm to home.
CONTEXTUAL BACKGROUND:
The Syria crisis is often described as the worst humanitarian catastrophe since the end of the Cold War. Inside Syria, 7.6 million people are internally displaced and 12.2 million are in need of humanitarian assistance, with 4.8 million in hard-to-reach areas. There are 4 million Syrian refugees in neighboring countries. This is no short-term humanitarian episode. The devastating human consequences to huge numbers of people will endure for decades. The destruction of relationships, communities, livelihoods, homes and infrastructure will take years to repair.
IRC is offering a robust humanitarian response to the Syria crisis. With an annual budget in excess of $140 million and a rapidly expanding portfolio, supported by more than 1,250 staff in the region, IRC is undertaking programs in Syria and the neighboring countries of Turkey, Iraq, Lebanon and Jordan in the fields of health, child protection, education, women’s protection and empowerment, NFI and food distribution, cash assistance, water and sanitation, and livelihood programming. Our work in these challenging settings gives rise to some of the most pressing issues facing contemporary humanitarian action, including questions of access, security, funding, and coordination.
Job Overview/Summary:
The Partnerships Assistant supports the IRC’s programs in Jordan and Cross-Border in Southern Syria. With the overall objective of achieving high-quality programming, the main goal of this position is to ensure program and administrative support with a focus on administrative work and daily management of the Partnership Department. The Partnerships Assistant will provide support in documenting the decisions and action points concerning the partners, in tracking and filing partners’ deliverables, and in organizing and facilitating the periodic meetings between IRC and partners.
Major Responsibilities:
Sub-Awards Management
Pre-award phase:
Provide support in the identification and selection of Jordan and Cross-Border program partners by receiving, screening, forwarding applications to the Partnerships Manager and Deputy Director of Partnerships, and filing applications.
Translate IRC’s summary solicitations, templates and call for proposals from English to Arabic.
Liaise with IRC focal points and partners for the administration of pre-award assessments (PAA) with respect to all new sub-awards, including collecting supporting documents from partners, preparing folders with partner essential information for the PAA committee members, making travel arrangements, logistics and arranging meeting venues.
Perform data entry for letters of inquiry and applications; process applications and obtain outstanding materials.
Summarize in English partner organizational policies and other partner documents that are in Arabic.
Attend and maintain minutes for PAA committee meetings and support the Partnerships Manager in following up on action points with relevant IRC units and/or partners.
Support the Partnerships Manager during the project development process and negotiations with partners, by filing important communication, editing, and formatting partner project documents, if needed, documenting decisions, and updating the Partnership Department action points’ tracker.
Post-Award phase:
Maintain the sub-award partners files electronically and in hard copies, including filing all appropriate communication and maintain the sub-award tracker capturing all requirements throughout the sub-award life cycle, including scheduled payments, partner deliverables (including both programmatic and financial reports), and special requirements identified in pre-award assessment and sub-award.
Support the Partnerships Manager in organizing sub-award opening meetings, sub-award review meetings, and sub-award close-out meetings by arranging the time and venue based on the availability of participants, collecting materials and compiling inputs from participants prior to the meeting, making copies, sending invitations, taking minutes of meeting, updating the action points’ tracker.
Collect inputs from Partnership Department staff and other IRC units to update the sub-awards tracker on a monthly basis with information regarding the submission and review of sub-award narrative, programmatic reports, and sub-award monitoring. (Financial inputs will be made by the Partnerships Finance Assistant.)
Conduct initial reviews of sub-award partners’ deliverables, such as narrative and financial reports, to determine if they meet the bare minimum requirements before inputting information in the sub-awards tracker including project indicators, expenditure, budget projections and other relevant information, notifying the Partnerships Manager of any issues.
Arrange logistics and administration of quarterly program, finance, and compliance monitoring visits at the sub-award partners’ premises, including making travel arrangements and arranging meeting venues. Ensure that the monitoring visits reports are filed properly after the visit

Job Details

Date Posted: 2017-12-03
Job Location: Amman, Jordan
Job Role: Community Services
Company Industry: Community/Social Services/and Nonprofit

Preferred Candidate

Career Level: Entry Level

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