Personal Assistant – Future Careers Middle East

On behalf of a leading progressive organisation we are seeking a top notch Personal Assistant based in their Riyadh Head office. You will be responsible for providing high-level administrative, secretarial and organisational support to the General Secretary.
• Set daily and/or weekly priorities in line with the related activities.
• Develops, implements, and maintains filing archiving system.
• Processes travel expenses
• Ensuring proper travel arrangements, arranging complex and detailed travel plans and itineraries; and compiling documents for travel-related meetings.
• Drafts or prepares correspondence including proof reading for accuracy and correctness. Prepares special reports by gathering, summarizing, and analysing data.
• Reading and routing incoming mail, answering and screening telephone calls, and arranging conference calls.
• Schedules and organise meetings involving top management. Co-ordinate meetings by arranging boardrooms, preparing agendas & support materials, and prepares and distributes meeting minutes.
• Independently researches and provides background material from a variety of sources to t as part of advance planning for key meetings
• Review incoming and outgoing correspondence and action points directed to the General Secretary, and bring significant items to his attention.
• Managing the calendar, scheduling Appointments and meetings.
• Coordinating with the General Secretary regarding visitors, ensuring proper welcoming and hospitality arrangements.
• Maintaining all correspondence; filing and following-up on pending issues.
• Creating and maintaining database and spreadsheet files, office documents and records; receiving and controlling required stationary.
• Coordinates with relevant department heads on the preparation of periodical reports to keep General Secretary informed about the progress of business initiatives.

Job Details

Date Posted: 2017-10-04
Job Location: Riyadh, Saudi Arabia
Job Role: Secretarial
Company Industry: Community/Social Services/and Nonprofit

Preferred Candidate

Career Level: Mid Career
Nationality: Saudi Arabia
Degree: Bachelor's degree

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