Project Administration Officer – Procurement, Inventory, Event Management, Travel Management. – Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH

The "TVET Portfolio” in Jordan is seeking a “Project Administration Officer – Procurement of goods/contracts, Inventory, event management, travel management” – on a full time base employment.
Major Responsibilities:
1. Purchasing, procurement of goods/material up to certain value limit
 procures materials and equipment locally, monitor markets, issues invitations to tender and issues purchase orders in accordance with GIZ regulations.
 accepts goods and ensures that the receipt is documented and goods received checked appropriately.
 arranges for the safe transfer of goods to their destination.
 documents and files properly completed orders
 prepares procurement files for internal and external audits according to GIZ rules and regulation.
 Keeps contract lists always updated
 Prepares annual Sales Tax lists and submit them to GIZ Office in time.
Preparation of all sorts of local contracts (individuals/appraisers, consulting firms, local subsidies, construction, etc…) up to certain value limit.
 prepares local contracts up to a certain limit in accordance with GIZ regulations
 documents and files properly completed contract files.
 prepares procurement files for internal and external audits according to GIZ rules and regulation.
 keeps contract lists always updated.
2. Keeping Inventory according to GIZ rules and regulations and using giz electronic system
 handling and keeping inventory of material and goods according to GIZ rules and regulations
 maintains and monitors inventory lists up to date using the GIZ related systems
 ensures the proper labelling material and equipment.
 preparation and handling the handover of equipment/material to the partner organisations according to GIZ rules and regulations.
 Prepares related lists and keeping full paper files as per GIZ rules and regulations.
3. Event Management
 Procurement and management of services related to events.
 organising and coordinating logistical aspects for planning, holding and documenting meetings, workshops, seminars and other events.
 prepares visitor plans, registration and guidance to participants.
 supports in the preparation of presentations, and all printing materials needed for internal and external events, including printing, delivery and distribution.
4. Travel and vehicle management
 arranges programs for visitors, makes travel arrangements such as booking tickets, flights, hotel reservations, transport etc.
 coordinates driver and vehicle schedules.
 tickets reservation for all project seconded staff, project national personnel, and counterparts.
 processes applications, visas and other necessary permits required for travelling abroad of GIZ staff and counterparts.
 quality and completeness check of travel expenses settlement sheets for all GIZ Staff and Counterparts in close coordination with the GIZ Office.
 monitors car log books and assure quality as per GIZ regulations.
 assures maintenance is done regularly.

Job Details

Date Posted: 2017-11-05
Job Location: Amman, Jordan
Job Role: Administration
Company Industry: Community/Social Services/and Nonprofit

Preferred Candidate

Career Level: Mid Career
Degree: Bachelor's degree

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