Project & Contract Specialist – Power Systems & Information Technology

1. Key Tasks and Duties:

a. Ongoing management of Framework Contractors within a Framework Service Area including all phases of procurement and contract administration to deliver the requirements of Drainage Network Operation & Maintenance Department (DNOMD).

The Contract Manager will act as a central point of contact for Framework Service Area issues.

b. Provide professional advice, expertise and practical assistance to PWA’s DNOMD in all tendering / contractual matters from inception of project till close-out of contracts.

c. Finalization of tender documentation including preparation of pricing mechanism and release for tender.

d. Guide DNOMD on the review of the content of tender bulletin and tender clarifications. Participate during evaluation of tenders, commercial negotiation with tenderers.

e. Prepare award plan submissions.

f. Maintain strict confidentiality and ethics on all contractual matters.

g. Prepare draft contract documents by incorporating the effect of all tender bulletins, negotiations, clarifications and qualifications accepted by PWA.

h. Review work /service scopes of tenders & change requests and liaise with DNOMD for improvements and changes. Management of contracts by rendering contractual support on resolving disputes, evaluation of claims, variations and settlement of final account. Ensure that contract strategies, tenders, contracts and variations are in full compliance with all PWA Policies and Procedures which include but are not limited to Contract and Project Execution Procedures.

i. Manage the Work Order Selection Procedure

j. Single point accountability for all assigned contracts from inception till close out, including administration of contracts and variations, dispute resolution, monitoring cost / schedule impacts, rendering contractual support on payment, disputes and claims, quality management and any associated HSE consequence including pretender activities.

k. Assist DNOMD in the preparation and issuance of pre-qualification documents.

l. Provide inputs for pre-qualification evaluation criteria and render expert advice to DNOMD in short listing potential bidders.

m. Assist DNOMD with managing budgets for projects to be carried out and ongoing projects.

n. Provide expert advice and guidance to DNOMD during tender preparation to ensure that the most suitable contracting strategy for a given scope of work is utilized.

o. Provide professional advice, expertise, and practical assistance in the review and preparation of scopes of work, including the verification of the completeness and accuracy of the technical information supplied. Check anomalies/discrepancies, if any, in the tender document and ensure consistency throughout various sections of the tender document. Identify the most suitable pricing mechanism for a given scope of work, i.e. lump sum, re-measured, cost-plus, escalation factor, exchange fluctuations etc. taking into account the intended contract duration.

p. Ensure tender documents meet PWA standards, and risk assessment and risk mitigation measures are adequately identified, addressed and managed in accordance with PWA HSE Risk Management Guidelines.

q. Ensure all work undertaken is consistent with PWA norms and values.

r. Facilitate tender briefing explanation meetings, including required site observations where needed, to ensure bidders understand scope of work.

s. Ensure that bid evaluations are conducted in a fair and ethical manner and are consistent with the terms and conditions of tenders, PWA’s Policies and Guidelines and the evaluation criteria apply equitably to all received bids. Lead the commercial

evaluation team and prepare commercial evaluation report and bid tabulation sheet.

t. During commercial negotiations of bidders with PWA’s tender committees, render practical assistance for effective negotiation including preparation of management briefs.

Job Details

Date Posted: 2017-11-22
Job Location: Doha, Qatar
Job Role: Legal
Company Industry: Other

Preferred Candidate

Career Level: Mid Career
Degree: Bachelor's degree

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