Purchasing & Admin – Transmar

• Implement Administration processes, invoices and other miscellaneous payments/expenses documents for the department.
• Responds to department inquiries and requests from subsidiaries
• Update regularly the store archiving plan (in & out files)
• Retrieve files from stores when requested and keep data records updated
• Work on daily updated the database and archiving system (laser fiche) in order to supports all related tracking systems.
• Receive Admin requests from admin help desk and respond to queries accurately
• Provide administrative support to subsidiaries
• Carry out purchase requests and the following procedures
• Collect and review quotations on a regular basis
• Creates PO and review deliverables based on the PO and approvals
• Handle travel quotations,arrangements, scheduling, conference and events and responsible for its coordination and equipment
• Update department suppliers database and handle the renewal of suppliers contract
• Record and update company car license, expenses and insurance…etc.
• Record payments expenses & raise monthly invoices and reports
• Update, review monthly and quarterly premises custodian
• Record, update and file employee custodian
• Maintain minimum level stationary supplies and coordinate deliveries.
• Keep minimum stationary level of stuff
• Regular update the suppliers evaluation
• Follow up on office maintenance and contact concerned parties: electrician, carpenter…etc.
• Order and record canteen & cleaning supplies
• Work on Admin applications
• Carry out administrative duties of the department to fulfill the needs of all employees

Job Details

Date Posted: 2017-10-31
Job Role: Administration
Company Industry: Shipping

Preferred Candidate

Career Level: Mid Career
Degree: Bachelor's degree

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