Supply Chain Coordinator – IRC International Rescue committee

CONTEXTUAL BACKGROUND
The Syria crisis is often described as the worst humanitarian catastrophe since the end of the Cold War. Inside Syria, 7.6 million people are internally displaced and 12.2 million are in need of humanitarian assistance, with 4.8 million in hard-to-reach areas. There are 5 million Syrian refugees in neighboring countries. This is no short-term humanitarian episode. The devastating human consequences to huge numbers of people will endure for decades. The destruction of relationships, communities, livelihoods, homes and infrastructure will take years to repair.

IRC is offering a robust humanitarian response to the Syria crisis. With an annual budget in excess of $140 million and a rapidly expanding portfolio, supported by more than 2,000 staff and workers in the region, IRC is undertaking programs in Syria and the neighboring countries of Turkey, Iraq, Lebanon and Jordan in the fields of health, child protection, education, women’s protection and empowerment, NFI and food distribution, cash assistance, and livelihoods programming. Our work in these challenging settings gives rise to some of the most pressing issues facing contemporary humanitarian action, including questions of access, security, funding and coordination.

JOB OVERVIEW
Supply Chain Coordinator is a key position to the success and delivery of quality programs. IRC defines Supply Chain as those systems and support function ns necessary to implement programs effectively, inclusive of procurement, logistics, inventory management, property and asset management as well as vehicle and fleet management. The Supply Chain Coordinator is accountable for the design, planning, execution and monitoring of supply chain activities for the Syria Country Program. He/she is also responsible for maintaining and increasing performance quality throughout the Supply Chain team in Amman based and inside Syria in collaboration with Area Coordinator and respective field management team members.

KEY RESPONSIBILITIES

Supply Chain General Management
– Ensure timely, responsive and provide oversight to Supply chain department to ensure it is compliant with applicable policies, procedures and regulations.
– In liaison with Area Coordinator, oversee compliance in the field and attend any performance issues observed or reported in order to ensure correction measures are set and implemented.
– As part of contracts management, monitor utilization in terms of meeting terms and conditions in addition to vendor performance to ensure satisfactory service delivery and achieving value for money.
– Provide technical oversight and support to field management for field facilities, asset and inventory control in line with policies and procedures and to meet program needs.
– Disseminate IRC Supply chain policies and procedures to ensure staff awareness is adequate and are in complaint and meeting the requirements. Furthermore, and in liaison with Area Coordinator, work actively with field management to ensure consistency whilst implementing IRC standard operating policies and procedures.
– Collaborate with the Finance department to ensure that internal controls are met and ensure operations efficiency.
– Proactively engage with field management to support staff on enhancing the know-how and utilize supply chain tools to design and implement quality programming.
– Proactively engage with Partnership department to stay up-to date on partnership development and engagement plans. Ensure adequate capacity dedicated for partnership and mobilize resources for PAA activities, Supply chain on-job support, capacity building initiatives and performance reviews as deemed necessary.

Supply Chain Planning
The Supply Chain Coordinator is responsible for supply chain activities planning and developing supply chain plans to support program implementation and coordinate closely with internal and external stakeholders. Supply chain planning includes; procurement plans, warehousing plans, transport plans, staffing plans, distribution plans and training plans.
– Ensure procurement plans are developed for all active grants in collaboration with program Coordinators/Managers and Area Coordinator.
– Ensure that program team develop distribution plan for supplies and assets, and have attention to items with closed grants in the warehouses in the field.
– Coordinate with field management and guide the supply chain field staff on ensuring that there is sufficient spaces in the warehouses before sending program supplies to the IRC field sites or partnership designated locations inside Syria.
– Ensure supply chain staff training and capacity building plans are developed as the PMEs and incorporated into the budgets.
– Ensure that supply chain department is has adequate staffing and roles and responsibilities area realistic and clearly incorporated in job descriptions.

Procurement Management
The Supply Chain Coordinator owns, manages and drives IRC in country procurement strategies, policies and procedures, the supply Chain Coordinator ensures all country program procurement needs are met on time in accordance with GSC standards.
– Ensure compliance to IRC and donor policies in the procurement of program supplies and assets.
– Ensure review and execution of procurement contracts in timely fashion
– Ensure Implementation of GSC SOPs in both Amman Based and inside Syria offices.
– Make sure supply chain monthly and quarterly reports submitted on time to DDO and RSCD.
– Organize procurement trainings sessions for procurement / tender committees in Amman based and non – supply chain staff if deemed necessary.
– Review procurement documents before payments.
– Ensure all Suppliers/service providers Information, history and performance are filed and kept confidentially in all offices.
– Ensue supply chain staff assigned conduct Market Survey and analysis quarterly and shared with extended.
– Identifying fraud and corruption red flags and address to direct manager and / or through IRC reporting mechanisms on timely manner.
– Establish reasonable and appropriate lead-time for all procurement of program supplies and delivery of goods to the program sites.
– Work with Area coordinator and respective field management to ensure effectiveness, countrywide uniformity of supply chain structure and implementation of the IRC’s standard operating policies and procedures
Inventory Management
The Supply Chain Coordinator is responsible for managing and controlling all inventory and warehouses operation for the country program and ensure that their excellent records keeping, Impalement inventory standard operating procedures and control as provided by GSC.
– Ensure Implementing IRC inventory policies in all IRC Syria CP offices / locations.
– Produce grants ending and year ending inventory report in timely manner.
– In liaison with Area Coordinator monitor and check warehouses/stores safety is IRC standard through supply chain assessment tool.

Assets Management
The Supply Chain Coordinator is responsible for the procurement, maintenance, safe keeping and record or all IRC country program assets and equipment. The Supply Chain Coordinator is responsible for all aspects of the administrative, financial, capital and operations of asset management in accordance with IRC and donors rules and regulations.
– Ensure the Implementation of IRC Asset policies in all IRC Syria CP offices / locations.
– Asset maintenance and tracking
– Disposal process
– Ensure spot-checks are done systematically, documented and reported for all IRC assets, inventory and equipment at least once in the year.

Job Details

Posted Date: 2018-10-15
Job Location: Amman, Jordan
Job Role: Logistics and Transportation
Company Industry: Community/Social Services/and Nonprofit

Preferred Candidate

Career Level: Management
Nationality: Jordan
Degree: Bachelor's degree

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