Transport and Logistic Assistant – ACTED

Fleet and Fuel Management
 To ensure proper utilization, maintenance and follow up of the ACTED fleet, as per ACTED procedures;
 To control and manage the cost of the fleet (fuel, maintenance and repairs);
 Ensure that the fleet database is updated and accurate;
 Provide monthly reports and analysis to Capital Office and Area Coordination;
 Regularly review and cross check fleet movements against the fleet database;
 Monitor the fleet movement on a daily basis, in close link with the security department.
 Ensure a monthly roster is prepared for all fleet staff and monitor overtime;
 Ensure that regular vehicle maintenance is undertaken with the rental company.
 Accountable for the overall compliance with the fleet management procedures;
 Vehicle request and allocation standard operating procedures (SOPs).
 Vehicle use and safety procedures (first aid, spares etc);
 Supervision of fleet team;
 Set up system, implement documents and procedures & develop forms when necessary
Procurements
The Logistic assistant can be asked to support the logistics department in terms of all procurements for ACTED in Jordan, through the below responsibilities.
 To receive Order form – cross check the items and ensure the OF filled with clear descriptions, delivery timeline, delivery location as well as the budget has validated by Finance;
 To ensure to respect ACTED procurement procedures for each purchase
 To find and Prepare the list of successful suppliers in area offices;
 To collect quotations in the local market.
 To prepare procurement memo, contracts, purchase orders based on fair and transparent negotiation with suppliers/contractors; and implement all this procedures on the Database.
 To ensure all procurement has been followed by delivery follow up (waybills, reception vouchers and packing list).
Asset management
The Logistics Assistant can be requested to support the logistics department with the below.
 To receive, tag and register all new assets across the base.
 Conduct periodic spot checks to ensure accuracy of the inventory
 Maintain assets in good working order and to follow up on the repair/ replacement of assets
 Quarterly checks to be conducted for all common assets and properties
Filing
The Logistics Assistant can be requested to support the logistics department with the below.
 To create and update regularly the procurement folders for each ongoing programs based on purchase scenarios
 To create and or update the Order form follow up folders.
 To provide to the FLATS Folders.

Job Details

Date Posted:2017-12-18
Job Location:Mafraq, Jordan
Job Role:Logistics and Transportation
Company Industry:Community/Social Services/and Nonprofit

Preferred Candidate

Career Level:Mid Career

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